The Charlotte Modern Quilt Guild
Adopted May 2015
The name of the guild shall be the Charlotte Modern Quilt Guild. The guild may also be referred to as the CLTMQG.
Purpose: The purpose of the CLTMQG is to provide a community for modern quilters in the area, to further members’ modern quilting skills, and to promote modern and non-traditional quilting.
The Guild is organized and will be operated exclusively for charitable, religious, educational, or scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
This Guild is additionally organized to do any and all lawful acts that may be necessary, useful, suitable, or proper for the furtherance of accomplishment of the purposes of this Guild. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
The Guild is an affiliate member of the Modern Quilt Guild Inc. Through a group exemption with the Modern Quilt Guild Inc., the Guild is a 501(c)(3) tax-exempt organization.
Within the scope of these purposes the Guild is organized and operated to
· Develop and encourage the art of modern quilting,
· Work with other guilds and groups with a similar purpose,
· Encourage new quilters and other fiber artists interested in non-traditional and non-art fiber projects,
· Offer educational opportunities through classes, workshops and sharing of information, and
· Support and provide opportunity for “charity” or other works that provide back to the community through the use of modern quilting skills.
The assets and property of the Guild are hereby pledged for use in performing its exempt purpose.
No Private Inurement: No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth above.
Lobbying: No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Executive Board: Terms are for 1 year.
President: The President or two Co-Presidents shall serve as the public
Representative of the CLTMQG. They will be responsible for conducting regular monthly meetings, chairing the Executive Board, and attending other committee meetings as needed as an ex officio member. The President shall be signatory on checking accounts along with the Treasurer.
Vice President: The Vice President or two Co-Vice Presidents shall assist the President as necessary. The Vice President role may be left open in the event that there are two acting Co-Presidents. The Vice President will preside over general meetings in the President's absence. They shall head a committee that develops a program calendar for speakers, demonstrations, and workshops. The Vice President will be responsible for conducting programs by inviting guest speakers, arranging for workshop space, establishing applicable fees, and assisting as needed during each workshop or
presentation. They shall develop and maintain a resource file of potential programs
Secretary: The Secretary shall keep and maintain minutes of all monthly meetings of the CLTMQG. They will be responsible for the online presence of the CLTMQG by maintaining a website, email account, and any social media accounts under the direction of the Executive Board and other committee chairs. They will create standards of website/social media etiquette and ensure that they are maintained by all members online as necessary. The Secretary shall be responsible for taking pictures at CLTMQG meetings and events and uploading pictures to the CLTMQG website/social media in a timely fashion. They shall be responsible for keeping members informed of upcoming meetings and events through website posts.
Treasurer: The Treasurer shall receive and bank all CLTMQG monies, disburse funds as authorized by the Executive Board and maintain records of all funds. A brief financial report shall be made at each meeting or on an as-needed basis. All expenses must be submitted to the Treasurer. The Treasurer shall prepare the proposed budget for the upcoming fiscal year and shall present it to Members annually. The Treasurer shall be signatory on checking accounts along with the President.
Expenses totaling over $400 will need to be approved by the Executive Board. There may be an audit of the CLTMQG funds every two years if deemed necessary by majority vote. The audit will be conducted by a committee comprised of 2-3 CLTMQG members.
The Treasurer will also serve as the Membership Captain: The Membership Captain shall respond to all membership requests in person and online, keep a current membership roster, and ensure that members' dues are current. They will maintain the roster by removing entries for members whose dues have expired.
Committee Chairs: Committees and Chairpersons (also known as “Captains”) shall have no authority except that which is granted by the President and/or the Executive Board. Special committees, including but not limited to those listed below, shall be appointed by the President, as necessary, to carry out the business of the organization. At their discretion, the President can appoint co-chairs for any of the listed committees. All committees and chair persons shall be accountable to the President. Committee Chairs may form a committee by appointing CLTMQG members as necessary to assist in their role.
Swap Captain: The Swap Captain shall organize swaps for members of CLTMQG. They will create a schedule for various swaps to take place throughout the calendar year, choose fabrics and free tutorials needed for participation, and direct the activities of each swap. They shall work in collaboration with members of the executive board and may create a committee as necessary to assist in their role.
BOM Captain: The BOM Captain shall organize the block-of-the-month program by choosing fabrics and free tutorials needed for participation and creating a sample block for each meeting. They will collect donated charity blocks and organize the construction and donation of completed quilts. The BOM Captain will be responsible, with input from members, for creating and maintaining a list of local charities interested in receiving quilts. They shall work in collaboration with members of the executive board and may create a committee as necessary to assist in their role.
Library Chair: The CLT MQG will maintain a library of quilting, sewing, and crafting books and magazines for members to borrow. The Library Chair shall be responsible for acknowledging donations to the library and may organize sale of excess material to CLT MQG members as a fundraiser for the guild. The Library Chair will bring the books and magazines to meetings and keep a record of which members have checked out which materials. They will be responsible for contacting members that have not returned materials within a reasonable amount of time.
Meetings: With the exception of December, meetings are held once a month. Special meetings can be called by the President or Committee Chairs.
Calendar Year: January 1- December 31
Guests: Guests are welcomed and encouraged. A guest may visit two times before they are expected to pay membership dues.
Members: A Member is defined as any person who has paid dues and registered their name and contact information with the Membership Captain for the Calendar Year. Membership may be revoked in cases of actions that threaten the charitable status of the Guild.
Dues: Dues will be collected annually. Members that join CLTMQG midyear (after
June) will pay a prorated rate. Payment of dues is required for membership. The
amount of the dues will be set annually by a majority decision of the Executive Board and approved annually by a vote of the Members.
Quorum: A Quorum is the minimum number of members in attendance needed to
conduct official business, including but not limited to electing the Executive Board and approving changes in the amount of dues. Absentee ballots submitted to the CLTMQG email address by midnight on the day before a quorum is needed will be counted towards meeting the quorum. Presence of 60% of CLTMQG members, in person or by absentee ballot, will be required to meet a quorum.
Voting: A simple majority of Members present at a vote will be required for approval of an issue except when the nature of the issue requires a quorum to be present. In these cases, the quorum must first be met, then 51% of those voting must approve of the item in order for it to pass. All votes requiring a quorum must be presented to the Members in monthly meetings and on the website two months prior to the vote.
Amendment: The bylaws may be amended at any regular meeting of CLTMQG by a two-thirds vote of present active members, provided the proposed amendment has been submitted in writing to the Secretary and presented to the Members in monthly meetings and on the website two months prior to the vote. Absentee ballots submitted to the CLT MQG email address by midnight on the day before the vote will be counted towards the vote. Bylaws shall be reviewed annually and/or as needed by an appointed committee consisting of three members and the President.
Dissolution: Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Adapted from the Modern Quilt Guild